The Hong Kong Institute of Chartered Secretaries

Annual Convocation 2020

The Hong Kong Institute of Chartered Secretaries

Notice on Gown Rental Arrangement and Gown Rental Agreement

Rental Period

Last date of placing rental order : Saturday, 19 September 2020

Deadline of returning graduation gown / academic dress                         : Saturday, 31 October 2020

Fees

All fees will be directly paid to gown vendor, Tick Your Gown Limited, upon completion of online rental form.

Administration charges (non-refundable)

HK$50 per set of graduation gown

Deposit (refundable)*

HK$500 per set of graduation gown

Charges of damage/loss of item(s):

- to be deducted from deposit

Cap: HK$ 100

Hood: HK$ 150

Gown: HK$ 200

Tassel: HK$ 50

Penalty of late return after 31 October 2020:

- to be deducted from deposit

HK$100 from Day 1 – 7

HK$200 from Day 8 – 14

HK$300 from Day 15 – 21

HK$400 from Day 22 - 28

Whole deposit will be deducted if graduation gown is returned on or after Day 29, i.e. Thursday, 29 November 2020

*Upon return of graduation gown without any damage or loss or delay, deposit will be refunded via bank transfer by graduation gown vendor, Tick Your Gown Limited.

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Graduation Gown Rental and Collection Arrangement

1. Interested Fellows, Associates and Graduate must complete an online rental form and settle relevant fees on or before Saturday, 19 September 2020.

2. Gown can be collected/delivered by the following means:

   • In person at graduation gown vendor’s office

Tick-your-gown Limited

Address: Room H, 4/F, On Wah Industrial Building, 41-43 Au Pui Wan Street, Fo Tan, New Territories

(Fo Tan MTR Exit D)

Opening hours: Every Friday – Sunday, 3.00pm – 7.00pm (by appointment)​

• Delivery by courier which delivery cost to be beared by renter upon receipt (approximately at HK$40).

Return and Refund arrangement

1. All items must be in good conditions when return.

2. Gown CANNOT be returned by courier. It MUST be returned IN PERSON by following means:

   • At gown vendor’s office; or

   • At HKICS Secretariat office during 19 – 24 October 2020. For details of address and opening hours, please click HERE.

3. Upon return of graduation gown set without any damage or loss or delay, deposit will be refunded via bank transfer by gown vendor, Tick Your Gown Limited, within 14 working days. You are required to provide your full name (as per bank account), contact number, and your local saving bank account number for arranging the refund of deposit.

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Online order form

To rent your graduation gown, please click the below:

If you need any further assistance for gown rental, please contact Tick Your Gown Limited directly at 9309 1337 or email: www.tyg.hk@gmail.com">www.tyg.hk@gmail.com.

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DATA PROTECTION AND CONFIDENTIALITY AGREEMENT

This Agreement (the “DP Agreement”) sets out the terms and conditions pursuant to which Tick Your Gown Limited (TYG) may collect, handle, disclose, use or otherwise process Client’s non-public personal information in accordance with the Data Protection Principles under the Personal Data (Privacy) Ordinance of Hong Kong (DDP1, DDP2 and DDP3).

The Client hereby declares that TYG may collect, handle, disclose, use or otherwise process Client’s non-public personal information for the purpose of fulfilling its obligations under these Terms, to maintain compliance with its regulatory obligations and ensuring the efficiency and effectiveness of graduation gown rental operations acting for and on behalf of the Client.

The Client hereby irrevocably authorizes TYG to process and disclose Personal Data to HKICS when TYG is required to do so when such disclosure is necessary for the confirmation and authorization of identity in regard to gown rental operations.  

Personal Data obtained will be deleted within 30 days once graduation gown has been returned to TYG.